A secure drop box is available for payment, deposit, and paperwork drop-off during general office hours. Exclusive new research from Forrester shows an 89% return and payback within 6 months. With Basic Authentication, the users password is stored within UKG Dimensions, and the user authenticates using UKG Dimensions built-in authentication service. An email will be sent to your supervisor for approval per the Managers Approving Change Requests process (see below). Ultimate Kronos Group (UKG, formerly Kronos) is the company behind automated time and attendance system Workforce Ready. How can employees access their time records ? Employee hours, premium earnings, holidays, and leaves are automatically calculated and loaded into theBanner payroll system. To cancel an approved time off request, navigate to the Home screen. Functions are limited. Get the Nucleus Research report on the significant return on investment (ROI) many organizations have experience. With over 70 years of expertise with BOTH people systems and systems of work, no one knows people and how they work better than UKG. Make it easy for your people to bring their best selves to work. Welcome to. View your timesheet by clicking on the My Timesheet link at the top of this panel. You should expect to receive these personal tax filing forms from your employer no later than January 31 for US documents. Its powerful capabilities allow you to effortlessly bring your best to work and enjoy life bringing the balance you need. Thats why we build products designed to inspire your people and your organization to grow and thrive. Finance and Administration Shared Services: Campus Planning and Facilities Management, Office of Investigations and Civil Rights Compliance, Business Affairs (UKG Ready Service Owner), Budget, Financial Analysis and Data Analytics, Division of Student Services and Enrollment Management (SSEM), Vice President's Office, University Career Center and Office of the Dean of Students), Academic Central Business Services Office (CBSO), Provost Administrative Services Team (PAST), Undergraduate Education and Student Success, College of Arts and Science Business Office (CASBO), College of Arts and Academic Support Units (CAS ASU), ASU 1 (EALL, GLBL, GRSC, JDST, RL, Area Studies), ASU 3 (CLLAS, COLT, ENG, FLR, HUM, PHIL, REL). Simply click 'My Timesheet' on the employee dashboard and navigate back or forward tothe desired pay period using the arrows. Hourly employees are currently paid mid-month to mid-month at the end of the month on a lag. This brings up the request and shows the current state of the time entry, as well as the new state the employee would like it corrected to. The university retention schedule for time records is six years, however there are no plans to remove time records from UKG Ready. A new category of people solution for the future of work. Questions may be referred to the Title IX Coordinator, Office of Investigations and Civil Rights Compliance, or to the Office for Civil Rights. Built to help simplify your work needs, the Workforce Central mobile app (formerly known as Kronos Mobile) provides employees and managers quick, secure access to Workforce Central. Using UKG Pro, Independent Bank has created a comprehensive talent management process that is playing a critical role in building employee engagement. When I first downloaded the app for work, it worked fine. So recently coming back from a vacation. Itis a time entry and leave management system that collectshours worked and/or leave used from employees, obtains supervisor approvals for time sheets,change requests,and time off requests, and then feeds this information to the university payroll system. We have discussed the following changes with SEIU representatives and will continue to address anyconcerns and keep union leadershipinformed as this project progresses. For more information on how to get started on the app or to encourage your employer to enable it for your company, please contact your HR/payroll department. Forgot your password or need help resetting your credentials? We think youre pretty special when youre a UKG Customer. Currently there is no plan to require faculty or GEs to use the system for leave reporting. There will be online training and support available from trained department champions. The pay period varies from department to department because a standard pay period was never adopted and enforced university-wide. If you have questions please contactyourdepartment payroll administratorlisted below: The UKG Ready mobile app is an option for employees working in departments who have decided to use the UKG Ready web clock instead of physical time clocks. Basic Authentication is the easiest authentication to use, but it provides the least flexibility and integration with other products. UKG is not authorized to answer employee payroll questions. The identity provider delivers authentication credentials to the service provider (SP) at the user's request. There is also an audit trail for each change made identifying who made the change.. Please remember that the current restrictions regarding Sick Leave use still apply, as per university guidelines. The UKG Dimensions mobile app is built to help you connect to work right from your phone, wherever you are, night or day. A notice will pop up saying that the clock-in was completed, and at what time the punch was registered. For Canada, T-4s and RL-1 slips should be expected by February 28. Will Iclock in and out for mealand break periods ? UO is among the lastPAC 12 and AAU institutions to adopt an automated time and attendance system. Look to your future. You can view your pay statements directly from your UKG Pro solution or from the UKG Pro Mobile App. 13. UKG Dimensions Directory Services. Managers can take care of exceptions as they come up . The message says something about a validation problem and suggests contacting the administrator. We build lifelong, trusted partnerships to deliver more to your experience, to your people and to your business. The univresity hasadopted the 16th to the 15th as thestandard monthly pay period for all hourly employees. UKG Readycan be configured to require that an employee clock out formeals or, it can be configured to automatically deduct either a 60 or 30 minute meal period each work shift. Should you have questions about form accuracy or when your forms will be delivered, please contact your employer. Safety starts with understanding how developers collect and share your data. Give your people the power to achieve the extraordinary. Note: Nothing prevents an employee from also using web clock on their mobile device through a browser. Additional factors used when logging in might be a one-time code delivered to your phone by text or email, or a piece of hardware that only you possess (like a key). Employees can punch in/out for work, check their schedules, time off, benefits, and pay. Ultimately, the university administration intends to adopt automated time and attendancefor use by all employees across campus. For help, e-mail [email protected] Exempt Classified employees, since they are eligiblefor differentials will scheduletimes in and out each day and adjust times asneeded. Your source for the latest life-work trends and ideas from UKG experts and leaders. In fall 2022most administrative units will adopt UKG Readyincluding:allunits under Finance and Administration,Division of Student Life, and Student Servicesand Enrollment Management, as well asthe Office of the General Council, JSMA, Information Services and UO Libraries. Take a tour of our global workforce management solution. The app ends up having me log in twice and on the second attempt. Click Submit Changes when you have finished, and an email will be sent to your supervisor for approval. In departments adoptingthe web clock, employees will use their university computer to clock. For federated authentication, you can also have multiple identity providers within the same tenant. Search and browse our community portals for answers to questions about your UKG products. Will all university departments use UKG Ready ? It allows the system to automatically calculateovertime, shift differentialand other premium earnings. Collaborate, learn, and get support for your UKG solution! Change is difficult and must be supported and well communicated. Comments added will be visible to both your manager and payroll administrator. We build meaningful relationships with our customers to deliver exceptional value and, more importantly, confidence. Your request will appear in a pending status until it is reviewed and approved by your supervisor in the UKG Ready system. Should you have questions about your paycheck or concerns about the accuracy of your earnings, please contact your employers HR/payroll department. From the Dashboard, navigate to the Approvals tab. From the home dashboard, navigate to the Approvals tab, where you will see all pending requests. Mission Australia transitioned from paper timesheets and manual data entry to employees clocking on/off using UKG clocks, the mobile app, and desktop computers.. 6. Learn how our HR, payroll, and workforce management solutions help you achieve a better work experience for all your people. UKG Dimensions provides an integrated set of procedures and practices to accurately . UKG Pro Ranks Highest in 2022 Gartner Critical Capabilities for Cloud HCM Suites for the North American Midmarket Use Case. How To Access UKG Dimensions Training Information in the UKG Kronos Community; UKG Dimensions Product and Services Information; Select Add a Time Entry from the Change Request drop down menu. Thats why we build products designed to inspire your people and your organization to grow and thrive. Here are some of the changes in business practicewe will makeas participating departments and their employees begin to use the new instance of UKG Ready. Receive the right training at the right time and maximize ROI with UKG KnowledgeMap an online education portal providing anytime, anywhere access to . Login here using your username and password (Cookies must be enabled in your browser) Username. If your organization has some employees who use Basic Authentication and some who use Federated Authentication, the Basic Authentication page contains links to the federated URLs. We build meaningful relationships with our customers to deliver exceptional value and, more importantly, confidence. Weplanto train employees and managers in administrative units who are new to UKG Ready in August in preparation for a September 2022 launch. If you're an employee trying to log in to your UKG Dimensions system, contact your company's UKG administrator for the login URL to your UKG product and bookmark it for the future. A UKG Ready Service Advisory Board will be formed afterimplementation that will bringservice providers;Business Affairs, Human Resources, and Information Services, together with representatives from participating departments. Once administrative units are operating efficiently, academic units will begin to onboard their employees. The UKG Workforce Central Mobile Resource page is for users of the UKG Workforce Central mobile app. A dialogue box will pop up asking you to select which type of leave you wish to use. Give your people the power to achieve the extraordinary. If you're interested in working for a company that truly invests in their people to create a culture of belonging and innovation, we want you on our team. The UKG Dimensions Mobile Resource page is for users of the UKG Dimensions mobile app. Non-Exempt employees will see raw punches and calculated totals of each earning type for each day on their timesheet. Clocking in and out typically becomes routine in a week or two. Thats why we build products designed to inspire your people and your organization to grow and thrive. To clock in, select the Clock In button. Provide your Duck ID credentials and use the DUO authenticator to complete the login process. Most non-exempt universityemployees already using UKG Readyclockin and out. After the events of 2020 and 2021, employees have more power than ever before. On the UKG Ready Home tab, look for the My Time & Time Off icon in the middle of the Start panel. This eBook provides business leaders with an overview of the laws governing Canada's employment process. These pending requests may be reviewed and approved similarly to steps 4 through 6. To protect our customers' employee-level data and privacy, were unable to provide direct assistance with passwords. Once these units are settled and using the system successfully remaining units, including academc units,will on board. It is a time entry and leave management system that collects hours worked and/or leave used from employees, obtains supervisor approvals for time sheets, change requests, and time off . MarketSource uses UKG Dimensions to create flexible part-time staff schedules and meet retail client needs, boosting engagement and reducing costs. As employees begin to use the timekeeping system managers should discuss with their employees anyunique demands of theposition that impact work schedulesand authorized overtime. It stays as particularly approved. Time, attendance and scheduling dont have to slow down productivity. For Exempt (Overtime Ineligible) Employees (Officers of Administration), Request Time Off(Sickand Vacation Leave), For On-Call Employees(Classified Employees). While on the My To Do Items tab, click on the change request you wish to approve. UKG(Kronos) links with our USNH Banner Finance/HR system, providing a more efficient and user-friendly time management system for all USNH/UNH employees. This will bring up the employees timesheet. Non-Exempt (overtime eligible) Employee Training: Manager Training: We recommend thatmanagers alsowatch the employee training videos above. UKG Dimensions. 9. Take a tour to see how you can simplify your HR processes. UKG Dimensions . Take a tour of our global workforce management solution. You may approve each employees time entries individually or grouped together by selecting the appropriate boxes on the left-hand side of the screen. You should see a small blue expansion arrow, click that. If you are Rejecting a change request from an employee, click Reject and put an explanatory note in the comment box. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination. This inconsistency is confusing for employees and makes it difficult for the Payroll Office to comply with a state law that requires the pay period to be printed on each employees'earnings statement. UKG Dimensions (formerly Kronos Workforce Dimensions) is the time management system under UTime*. For On-Call you do not need to enter a start and stop time, just put in how many hours total for that day. So maybe something is wrong with the app. About the only things you reliably can use it for are (1) checking your schedule (usually), (2) ensuring your clock-in/clock-out is accurately recorded, and (3) requesting time off. Your requests will appear on the My Schedule / My Time Off calendar panel on the Home tab. In the Android or Apple store install the UKG Ready app shown below with the right arrow icon. Payroll Admin Training:We recommend thatpayroll admins alsowatch the employee and manager training videos above. Simplify recruiting, onboarding, self-service and benefits administration. With their workforce management processes optimised, Marley Spoon can now focus on their main course - keeping employees engaged and customers happy. Navigate to the UKG Ready dashboard by going to ukg.uoregon.edu. Over $34 Million in cost savings and business benefits realized with UKG Dimensions! The criteria that determines clocking is Fair Labor Standards Act (FLSA) status of the position. Employeesnew to UKG Ready will needlearn to use it. Theyshould visit their dashboard at least weekly to review and approve any time off and change requests still pending, and to review and approve employee time entries. Thats why we build products designed to inspire your people and your organization to grow and thrive. Because multiple IDPs are supported within the same tenant, multiple links can be included. . RequestTime Off (Sickand Vacation Leave). The Request Time Off dialogue box will appear that will capture the details of your request. Take a tour of our global workforce management solution. Kronos SaaShr, Inc., a UKG Company (NMLS ID#1698726) provides money transmission services on behalf of UKG Inc. customers and in connection with certain UKG products. The screen is only half shown. Will UKG Ready round the actual time I punch in and out? Visit the UKG MS Team and review all documents in the Handouts for Payroll Admins folder, especially the 'Department Onboarding','Employee Profile Setup Guide','Payroll Prep' and 'FAQ' documents. Canadian HR Law: The Essential Reference Guide 2022 Edition, The Total Economic Impact Of UKG Dimensions, The Total Economic Impact of UKG Pro and UKG Dimensions, Partner for Life: Redefining Customer Service, Find the right support for your mobile app, Gets tips on how to conduct a successful rollout. 12. How To Login with UKG Dimensions; Error: "Unable to contact server" when attempting to log into UKG Dimensions from a mobile device; . Should you need help with these items, please contact your employers HR/payroll department directly. Workforce Management Returns $12.24 For Every Dollar Spent, Gartner: Market Guide for Integrated HR Service Management Solutions. Watch for regular drop in sessions with Ben Kane during each time entry window. Eventide Senior Living Communities uses UKG solutions to engage staff and streamline workforce management and HCM, cutting PBJ reporting time by 99%. We call it UKG Ready or Ready for short. [email protected] All rights reserved. Password. 11. Ultimate Kronos Group (UKG, formerly Kronos) is the company behindautomated time and attendance systemWorkforce Ready. Enter the new times in the Change Request dialogue box and select Submit Changes when complete. To view pending change request items, click on the notification bell in the top right-hand corner. Get the support and the answers you need based on your UKG solution. A single system alsoprovides anopportunity to standardize other business practices across the organization such as the pay period for hourly employees. In the Change Request dialogue box, make your time corrections and add a comment in the comment field. Join our community space and gain access to helpful support and advice from our team of product experts and engaged customer network. Welcome. Using UKG workforce management solution, PVR Cinemas has optimised scheduling, reduced labour costs, gained better visibility for informed management decisions. If non-exempt, theywill clock in and out so the system can calculate overtime and other premium earnings. With your days selected, click the Start Request button in the top right-hand side of the screen. The key to a successful workforce management project lies with a strong partnership UKG and Melba unlocked this early. To clock out, repeat steps 1 3. Find the product that best fits your needs. Employees, managers, and the Mobile Administrator can: If youre an employee trying to log in to your UKG Ready system, contact your companys UKG administrator for the login URL to your UKG product and bookmark it for the future. the system has allowed us to tighten our policies and reduce excess costs . About 200classified employees are paid current from the 1st to 31stwithout a lag. UKG Dimensions helps Iron Mountain India driving workforce agility and engagement with mobile enabled functionalities and real-time data visibility. The mobile app is very convenient and doesreport employee location at the instantthey clock in or out. UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, citizenship status, parental status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. 4. If you've forgotten your UKG login or need help resetting your password, please reach out to your HR/payroll department directly for help. Schedule time with Ben to review topics in our. It is the rightway to operate a large and complex payroll. Departments can also choose to allow employees the option of using their personal cell phone for added convenience. Clocking for meals is a best practice because it provides evidenceon the timesheet that the employee was indeed provided ameal break in accordance with Oregon labor rules which state,"Meal periods of at least 30 minutes must be provided to non-exempt employees who work 6 or more hours in one work period. Discover how UKG checks all the boxes in the Market Guide. If youve forgotten your UKG login or need help resetting your password, please reach out to your HR/payroll department directly for help. Quickly and securely access your employee information in just a few taps. Take a tour to see how our powerful tools can automate processes from hiring and onboarding, to payroll, benefits administration, and performance. Once there, review for accuracy. Look to your future. And the app doesn't allow you to approve your time card anymore. Co project managers are Mark McCulloch and Jon Marchetta. Link text is customizable. Once approved, the cancelled leave will be removed from your UKG Ready calendar. Lately, I have a problem with the app and there seems to be no way to fix the problem I am having. Enter OTP (Check your email for a message from mykronos.com with the subject "Your one-time system password." ) Choosing the right HCM technology marks the first step in your journey to delivering on what your business and e. Learn more about UKG and howour HRsolutionsinspireworkforces andbusinesses around the worldtodrive people-focused results. Managers can maintain work schedules for their employees and be notified when an employee is unable to report to work. If you're interested in working for a company that truly invests in their people to create a culture of belonging and innovation, we want you on our team. If you need to make changes, you can do so with a change request in the top right, or using the three dots (expanded menu). real-time visibility into the workforce has been a huge help to our supervisors , UKG Dimensions will provide us with the right balance of ease of use & rich insights. If you're a UKG system administrator trying to log in to the UKG Kronos Community to engage with other users or to get support, go to https://community.kronos.com. There is no need to clock out for breaks as this is paid time. Managers will be notified by email when an item is added to their To Do list andshould log in and approve time off requests and change requests throughout the month. Union representatives,along with our department champions are critical change agentsand information conduits. No meal period is required if the work period is less than 6 hours.". In office environments employees can use their desktop computers. Will classified employees on 'forecast pay' keep the same pay period and be paid without a lag ? Enter OTP (Check your email for a message from mykronos.com with the subject "Your one-time system password." ) Ticket reason empty or exceeding max length of 250 . Before you can log in, we'll need your company's code. What if I clock in before my shift begins or after it ends, will this result in overtime? We anticipate lots of change requests as employees learn to use the system. 10. To confirm your punches, you may view your timesheet by clicking on the My Timesheet link on the My Timesheet panel. On the UKG Ready Home tab, look for the My Timesheet panel that shows the clock with the current time displayed. About this app. DIDP supports email, text, and token-based MFA. Discover the benefits of a one-touch solution. It does nottrack employee movement before or after they clock. Click on the link called Request Time Off. Through the app, you can perform a number of tasks, such as searching your employee directory, viewing and printing current and historical pay statements, accessing pay insights, viewing tax forms, and more. For Non-Exempt (Overtime Eligible) Employees, (Classified, Forecast, Students, and Temporary Employees), For Exempt (Overtime Ineligible) Employees (. The first time you login theUKG Ready mobile app will prompt for region (North America) and company short name (6178092), Visit us on Facebook As leaders in culture, we help customers to realise whats possible when they invest in their own people. Three existing installations of UKG Ready (EMU, Athletics and Housing) have been in use for many years. Employees can access their timesheetsat any time by logging into UKG Ready using their Duck ID username and password. Employees subject to the Fair Labor Standards Act (FLSA) and eligible for overtime will clock in and out daily using whatever method is most practical for their environment, (timeclock or computer). If youve been accidentally locked out of UKG Pro, please contact your employers HR/payroll department for help reinstating access to your solution. Visit us on YouTube. Phone Hours are from 9:00 a.m. to 4:00 p.m. Yes, all employee groups eligible for paid time off will request time off. Please remember you will need to set a separate Out of Office message on your Outlook calendar. Select the date you wish to make the change for, and click the arrow to proceed. . Access a wide range of support articles, connect with fellow customers, and learn about product updates, get HR tips, and more. To modify a punch, select Modify Punch In or Modify Punch Out as appropriate from the Change Type dropdown menu. See how global HCM transforms people management processes. Look to your future. Learn more about UKG and howour HRsolutionsinspireworkforces andbusinesses around the worldtodrive people-focused results. Visit us on Twitter This will bring you to the Time Off Request screen. Start of fall term, Sept. 15th Oct. 15th. If you do not have the full report open, you will not be able to approve entries. Adoption of a singlesystem ensures that all earnings, holidays and leavesof thosewho use it arecalculated the same way. If you do not see an Approve button, you may be on the incorrect screen. What device will I use to clock in and out ? Gain access to a wealth of guidance and support options on topics from new features and product updates to customer tips and tricks. Remember username. Login using your Duck ID Username and Password at ukg.uoregon.edu. Managers need access to information onemployees reporting to work in order to manage their most valuable resource, people. The developer provided this information and may update it over time. Exempt status is a position classification decision determined by Human Resources. Employees in units already using UKG Ready won't notice any change in the software. To cancel an approvedtime off request, navigate to the Home screen. Unlike traditional people solutions, we anticipate people needs beyond just work and thoughtfully adapt to meet them. Kronos SaaShr, Inc., a UKG Company (NMLS ID#1698726) provides . The Fair Labor Standards Act (FLSA) does allowrounding of time punches using up to a 15 minute increment as long as it is fair and does not advantage the employer. Employees exempt from the Fair Labor Standards Act (FLSA) and not eligible for overtime will simply request time off in UKG Ready. We want to pay employees as quickly as possible with the shortestpossible lag. If you're interested in working for a company that truly invests in their people to create a culture of belonging and innovation, we want you on our team. A notice will pop up saying that the clock out was completed, and at what time the punch was registered. UKG Dimensions supports two types of authentication: Basic and Federated.